Tips to Write Employee letters of appreciation

Tips to Write Employee letters of appreciation
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Last updated September 15th, 2013 at 01:53 am

One thing that you must keep in your mind while working as a boss in a corporate world is the hard work that your employees put in their work. An appreciative team leader is what it takes to run a business successfully and if you are not appreciating your employees for all the good work they do for your company, you are missing something very big here my friend. It is time for you to start appreciating their efforts and the best way to do so is to write an employee letter of appreciation. I being the boss in my office, always take pride in appreciating my team when they do some good work and that really keeps things going in our company. I suggest you should try this sometime.


If you don’ that a clear idea about how to write an appreciation letter for your employee then this blog will be very helpful for you. I’m going to share some basic yet solid tips to write a letter of appreciation for employees.

Tips to Write Employee letters of appreciation
Tips to Write Employee letters of appreciation

Use Company Letterhead

We are living in an online world today and telling someone about something is not difficult because all you need to do is to write all that stuff in an email. However, it is highly recommended to add some personal touch in your letters of appreciation and keeping this recommendation in mind, one should always use the letterhead of company to write such letters. A hard copy cannot be compared with the soft copy so you should type that appreciation letter, print it your letterhead and hand it over to the employee.

Basic Formatting

While writing a letter of appreciation, you should never forget that it is a business letter written for a business purpose so you cannot be formal in your tone. You have to use a proper formatting for writing a good letter of appreciation. On top of the letter, you should put the date on which the letter was written. After that, you should add the Name of the employee and the title for which the person is getting appreciation. Once you are done with this formal stuff, just add the address of the employee (optional) and then start writing the letter.

Start in a professional Tone

It is very important that you maintain a professional tone throughout the text of your letter. The best way to do so is to start by writing in the professional manner. Start your letter with “Dear Tom,” or “Dear Mr. Alan”. On the other hand, if you wish, you can use the entire full name of the person you are writing letter to.

Body of Letter

Finally, it is the time to create the body of the letter. Again, keep in mind to be professional with your tone and cover the matter with as less words as possible. You sure don’t want to drag that letter to more than one page so keep the agenda in mind and write around it. Mention the good work that employee has done for your company and acknowledge their hard work in open and bold words too.

Once you are done with writing the letter, put your signature at the bottom of the page and hand it over the person who deserves this.

Have you got any appreciation letter writing tips? Don’t forget to share with us in the comments box below.

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